Last updated: 1st Feb 2023
Protex AI Limited a private company limited by shares registered in Ireland (registered number 691369) having its registered office at Nexus Innovation Centre, Sreelane, University of Limerick, Limerick, Co. Limerick (the “Company”) has developed “ProtexAI”, a software platform more particularly described below.
The Protex AI Platform is a computer-vision based software platform which provides proactive safety technology to help companies in their mission to realise an injury free workplace, which uses existing CCTV infrastructure coupled with cutting edge deep-learning and cloud-based technologies to continuously and autonomously audit in real time the safety procedures of warehouses, factories and ports.
Personal Data We Collect
In providing our services, we may collect and process the following information:
Personal Data Collected Directly From You
We receive personal data directly from you (as a job application candidate, user or website visitor) when you provide it to us through use of the Website, submit data through creating an account or submitting a job application via the Protex Website, including, but not limited to:
- Your name, contact information (such as home address, phone number, email address), gender, work permit or visa information, your employment and education history, referrals or references, and whether you are subject to any prior employer obligations, and any other information you provide (such as information included in your resume, cover letter etc)
- Job title and other relevant information relating to your position
- Desired salary, willingness to relocate, other job preferences
- Information that you make publicly available such as contact information, your education, and work experience information (e.g. when you share information via job search and career networking sites as far as it is relevant to consider you for career opportunities)
- Interview details, and outcomes of any recruiting exercises you complete
- If you're being referred, we process information that the person referring you provides about you
- We also receive information such as your education and work experience, contact information, and demographics, from third-party data providers who have the rights to provide us with your information. These partners collect your information from publicly available sources, or through third parties they work with.
Personal Data Collected We Automatically Collect When you use our website or platform
Some personal data is automatically collected when you use the Website, such as:
- IP address;
- device identifiers;
- browser information; and
- cookie data (as explained below).
Personal Data Collected We Automatically Collect to improve your experience
We use PostHog in order to better understand our users’ needs and to optimise this service and experience. PostHog is a technology service that helps us better understand our users’ experience (e.g. how much time they spend on which pages, which links they choose to click, what users do and don’t like, etc.) and this enables us to build and maintain our service with user feedback.
Tracking Technologies and Cookies
- Flash Cookies. Certain features of our Service may use local stored objects (or Flash Cookies) to collect and store information about Your preferences or Your activity on our Service. Flash Cookies are not managed by the same browser settings as those used for Browser Cookies. For more information on how You can delete Flash Cookies, please read "Where can I change the settings for disabling, or deleting local shared objects?" available at https://helpx.adobe.com/flash-player/kb/disable-local-shared-objects-flash.html#main_Where_can_I_change_the_settings_for_disabling__or_deleting_local_shared_objects_
- Web Beacons. Certain sections of our Service and our emails may contain small electronic files known as web beacons (also referred to as clear gifs, pixel tags, and single-pixel gifs) that permit the Company, for example, to count users who have visited those pages or opened an email and for other related website statistics (for example, recording the popularity of a certain section and verifying system and server integrity).
Cookies can be "Persistent" or "Session" Cookies. Persistent Cookies remain on Your personal computer or mobile device when You go offline, while Session Cookies are deleted as soon as You close Your web browser. Learn more about cookies: What Are Cookies?.
We use both Session and Persistent Cookies for the purposes set out below:
- Necessary / Essential Cookies
- Type: Session Cookies
- Administered by: Us
- Purpose: These Cookies are essential to provide You with services available through the Website and to enable You to use some of its features. They help to authenticate users and prevent fraudulent use of user accounts. Without these Cookies, the services that You have asked for cannot be provided, and We only use these Cookies to provide You with those services.
- Cookies Policy / Notice Acceptance Cookies
- Type: Persistent Cookies
- Administered by: Us
- Functionality Cookies
- Type: Persistent Cookies
- Administered by: Us
- Purpose: These Cookies allow us to remember choices You make when You use the Website, such as remembering your login details or language preference. The purpose of these Cookies is to provide You with a more personal experience and to avoid You having to re-enter your preferences every time You use the Website.
How We Use Personal Data
We process personal data to operate, improve, understand and personalise our services e.g. we use personal data to:
- personalise Protex AI content based on your preferences;
- communicate with you
- to review a job application
- send webinar invites to sign-ups
- protect against or deter fraudulent, illegal or harmful actions;
- respond to user inquiries;
- provide support and assistance;
- comply with our legal or contractual obligations;
- to improve your experience as a user
- enforce our terms and conditions; and
- resolve disputes.
Individual Data Subject Rights
Data Protection Laws provide certain rights in favour of data subjects (the “Data Subject Rights”).
Data Subject Rights include the right of a data subject to:
- access personal data;
- rectify or erase personal data (i.e. right to be forgotten);
- restrict processing;
- data portability;
- object to processing; and
- object to automated decision making (including profiling).
These Data Subject Rights will be exercisable by you subject to limitations as provided for under Data Protection Laws.
In relation to the processing of your personal data by Protex AI, you may contact us or make a request to exercise any Data Subject Right by contacting email@example.com. Your request will be dealt with in accordance with Data Protection Laws.
Disclosing Your Information
We do not share any personally identifying data with third parties and will not disclose your personal data to any other party except as set out in this policy. Protex AI may be required to disclose personal data in some scenarios e.g. when you violate our terms and conditions or other policies. Protex AI may disclose such personal data, at our sole discretion, if we believe it necessary or appropriate in connection with investigation of fraud, IP infringement, piracy, or other unlawful activity. This may require disclosure of your name, address, phone number, or email.
Protex AI may engage other companies and people to perform tasks on our behalf (i.e. processors) and may need to share your information with them to provide you with our services e.g. delivery services, hosting services, analysing data, billing, and marketing assistance.
In some cases, Protex AI may buy or sell its assets which may involve the transfer of user information. Protex AI will transfer such information if we are acquired by or merged with another company. In this event, we will notify you by email.
Without limiting the above, in an effort to respect your privacy and Protex AI's ability to keep the community free from bad actors, we will not otherwise disclose your personal data to law enforcement, other government officials, or other third parties without a court order, law enforcement request, legal process, or substantially similar legal procedure, except when we believe in good faith that the disclosure of information is necessary to protect Protex AI's rights or the rights of third parties, prevent physical harm or financial loss, or to report suspected illegal activity.
Service-related Announcements and Changes
How do we respond to legal requests or prevent harm?
We access, preserve and share your personal data with regulators, law enforcement or others:
- In response to a legal request, if we have a good-faith belief that the law requires us to do so. We can also respond to legal requests when we have a good-faith belief that the response is required by law in that jurisdiction, affects individuals in that jurisdiction, and is consistent with internationally recognised standards.
- When we have a good-faith belief it is necessary to: detect, prevent and address fraud, unauthorised use of our systems or products; violates our terms or policies or other harmful or illegal activity; to protect ourselves (including our rights, property and products), you or others, including as part of investigations or regulatory inquiries; or to prevent death or imminent bodily harm.
- When we are under a legal obligation to do so, we may provide your personal data to law enforcement.
Personal data we process about you can be accessed and preserved for an extended period when it is the subject of a legal request or obligation, governmental investigation, or otherwise to prevent harm.
We may take these actions pursuant to our legal obligations, where necessary in our legitimate interests and the legitimate interests of others and where necessary to protect the vital interest of individuals.
What is our legal basis for processing a candidates personal data?
We process the personal data that we have in the ways described above:
- As necessary to prepare and enter into an employment contract with you
- Consistent with specific consents, which you may revoke at any time
- As necessary to comply with our legal obligations
- To protect your vital interests, or those of others
- As necessary for our (or others’) legitimate interests, including our interests in considering candidates for current and future employment opportunities, and in managing and improving our recruitment and hiring processes, unless those interests are overridden by your interests or fundamental rights and freedoms which require protection of personal data.
Special categories of personal data: Personal data such as health information, is subject to special protections under EU law*. We may process such data where necessary for the establishment, exercise or defence of a legal claim by us, with your explicit consent or where necessary for the purpose of carrying out our obligations and for the exercising of our rights or your rights in the context of employment or social security law. For example, we may need to process information about your health to accommodate any special needs you have when you come onsite for an interview, or to monitor the spread of infectious diseases in the workplace.
*Special categories of personal data under EU law are: personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, and the processing of genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person’s sex life or sexual orientation.
How can you exercise your rights provided under the GDPR?
Under the General Data Protection Regulation (the ‘GDPR’), you have the right to access, rectify, port and erase your personal data.
You also have the right to object to and restrict certain processing of your personal data. This includes the right to object to our processing of your personal data where we are performing a task in the public interest or pursuing our legitimate interests or those of a third party.
To exercise your rights, email firstname.lastname@example.org.
How do we operate and transfer personal data as part of our global business?
We share personal data globally, both internally within the Protex AI Companies, and externally with our third-party partners (see relevant section above). Personal data we collect and process will be transferred or transmitted to, or stored and processed in the United States or other countries outside of where you live for the purposes as described in this Statement. These data transfers are necessary for our recruitment operations. We utilise standard contractual clauses approved by the European Commission, and rely on the European Commission’s adequacy decisions about certain countries, as applicable, for data transfers from the EEA to the United States and other countries.
While you may make a complaint in respect of Protex AI's compliance with Data Protection Laws to the Data Protection Commission, we ask that you contact us in the first instance to give us the opportunity to address your concerns.
Protex AI Ltd.
9 Windsor Place,
You also have the right to lodge a complaint with Protex AI Limited’s lead supervisory authority, the Irish Data Protection Commissioner, or your local supervisory authority.